Enhancing BIM Project Management: Key Strategies from BIM Leaders’ Experience - BIM Leaders LTD

Everyone is talking about BIM. Most claim they are using it, but only a few do it correctly.

Building Information Modeling (BIM) is a process, not just a tool or solution. It is a comprehensive approach to design, construction, and facility management within the built environment.

Currently, BIM is primarily limited to the construction phase, where design and engineering teams use 3D software to dynamically model buildings in real time. This information model integrates geometry, spatial relationships, geographic information, and data about the quantity and properties of building components. If relevant operational data were included in this model, end users would have all the necessary information for building operation in a single centralized database, eliminating the need for separate asset management systems.

For the Intel FAB38 project, BIM Leaders LTD successfully leveraged key software such as Microsoft 365, PROCORE, BIM Track and Buildots.

Let’s explore each of these tools in more detail.

Microsoft 365

Microsoft 365 (formerly Office 365) is a cloud-based suite of productivity services and applications from Microsoft. It includes classic applications like Word, Excel, PowerPoint, Outlook, and OneNote, along with collaboration and business management tools like Teams, OneDrive, and SharePoint. It follows the Software + Services model, meaning that data is stored in data centers rather than on local devices, allowing users to access files from various devices via an internet browser.

Advantages of Microsoft 365:

Cloud storage – access and work with files from any device
Integration with cloud services
Collaboration – Microsoft Teams enables video conferencing, chats, and project management
Automatic updates and support
High security levels

BIM Leaders uses Microsoft 365 to implement key strategies that enhance efficiency, productivity, and BIM managers' experience:

Digital transformation & automation, integrating Microsoft 365 with CRM (Customer Relationship Management) and ERP (Enterprise Resource Planning) allows centralized data management, automated processes, and improved interdepartmental collaboration.
Collaboration & communication: Using Microsoft Teams as the primary platform for communication and virtual meetings, with OneDrive providing cloud access to files from any device.
Analytics & decision-making: Leveraging AI features like Copilot and AI Builder for automated data analysis.
Flexibility & remote work: Facilitating hybrid work models with Microsoft 365.
Training & professional development: Conducting virtual training sessions via Microsoft Teams.

PROCORE – Construction Management Software

Procore is a cloud-based platform for managing construction projects. It helps construction firms coordinate processes, track budgets, manage documentation, and collaborate with teams in real time.

Key Features of Procore:

Project management & scheduling
Cost control & budgeting
Collaboration with contractors & clients
Storage & management of drawings & specifications
Integration with other systems (e.g., accounting software)

For the Intel FAB38 project, BIM Leaders has been using Procore for over two years, with more than 10 employees experienced in the platform. Based on this expertise.

Procore’s main benefits include:

Cloud-based access – available anytime, anywhere
Comprehensive project management – planning, scheduling, budgeting, and reporting
Integrations – compatibility with QuickBooks, AutoCAD, Revit, Sage, etc.
Centralized documentation – drawings, specifications, RFIs, and reports in one place
Real-time collaboration – seamless communication with contractors and clients
Mobile app – access to drawings and updates on the go
Strong customer support – training materials and assistance

Key Strategies with Procore:

Project management – Mobile project management that enhances efficiency by connecting the site and office for real-time updates.
Quality & safety – Reducing risks and making complex decisions using real-time site data, managing site logs, inspections, and incident reports in one centralized platform.

BIM Track – Coordination & Communication Platform

BIM Track is a collaboration platform that enables communication across different platforms regarding critical issues.

Whether you are a project manager tracking issue resolution in BIM Track’s web platform, a general contractor raising clashes in Navisworks, or someone working in 2D and 3D design software, BIM Track keeps all issue data up to date, regardless of the platform. Issues are assigned to specific individuals with deadlines and metadata, including custom fields for analysis and coordination of performance monitoring.

For the Intel FAB38 project, BIM Leaders gained extensive experience with BIM Track, including issue creation, commenting, resolution tracking, and collaboration with various contractors and the client.

Key Benefits of BIM Track:

Streamlined coordination workflows – reducing time spent on clarifications
Connecting workflows – ensuring seamless information exchange
Minimizing misunderstandings – contextualizing tasks and issues
Informed decision-making – tracking project design performance

Key Strategies with BIM Track:

Clearly define roles and responsibilities.
Minimize response time for decision-makers.
Involve the entire team in discussions when necessary.
Focus on key metrics that measure project success.
Combine BIM Track with VR & AR technologies for immersive BIM model viewing.

Buildots – AI-Powered Construction Monitoring

Buildots is an innovative platform that utilizes artificial intelligence (AI) and computer vision for automatic construction progress monitoring. It compares the actual site status with the BIM model and project schedule in real-time, allowing for early detection and resolution of discrepancies.

How BIM Leaders uses Buildots:

Automated progress monitoring – Providing accurate insights into completed vs. delayed tasks, eliminating subjective assessments.
Identifying schedule deviations – Allowing rapid responses to issues and resource reallocation.
Quality control – Detecting errors early, reducing costly rework.
Enhancing team communication – Enabling data-driven decision-making.
Data-driven strategic planning – Optimizing resources, scheduling efficiently, and preventing recurring mistakes.

Key Benefits & Strategies with Buildots:

Time savings – Automated tracking reduces manual work.
Data accuracy – Eliminating human error in reporting.
Transparency – Real-time insights into project status.
Risk reduction – Early issue detection prevents costly delays.
Productivity improvement – Streamlining processes for better outcomes.

Buildots has become an essential tool for BIM Leaders, significantly improving project management efficiency and ensuring high-quality standards while preventing delays.

Conclusion

By integrating Buildots, BIM Track, PROCORE, and Microsoft 365, BIM Leaders LTD creates a unified digital environment for construction project management. This synergy not only enhances current results but also establishes a foundation for future success in project execution.

Let’s build smarter together!

If you’re looking to enhance your construction processes and reduce waste with BIM, get in touch with us today.

📧 Email: info@bim-ae.com
🌍 Website: bim-ae.com
📞 Phone (Israel): +972 52 490 5100
Join us in shaping the future of sustainable construction!